August 8, 2023
Updated: 6 days ago
Robert Pries, Kristy Harr Krautkramer, Heather Ard, Stephany Rodriguez, Rachel Landowski, Tiffany Werner, Becky Hasseler, Trina Lambert, Ryan Bartel, Bridie McCann, Monet Bastia, Kristin Hanson, Rosemary Kennedy, Evie Saharsky
(Those in bold were present)
To make experiential learning happen.
Maintain a respectful, solution-oriented and kind mindset when talking about students, families, staff, and community members, even in disagreement with the majority.
Investigate and understand your own privilege.
Be honest about the level of commitment you can bring to the board. When feeling overwhelmed, reach out.
Read, understand, and complete your roles and responsibilities for your position.
Adhere to agreed-upon time-frames and deadlines.
Meeting Called to Order at 6:06 p.m.
Approval of previous board meeting minutes
Review of ALAPTO
History - ALAPTO changed in 1997 from PTO to 501c3
Idea of doing interviews for ALDO's 70th birthday:
Who: founder of ALDO, Margaret, Alumni kids, long term teachers, old staff members, generational connections between families
Who does the interviews? Middle - school PYP, 3rd/4th grades as biography study?
Request to update section 5.13 ELF Director with "THE ELF Director will have a 6 month advisory period from July 2023-December 2023."
Update on interest in ALAPTO
New emails to ALAPTO friends, names on lists from recruiting in spring, or at Legacy Day
Open positions: Fundraising Chair, Garden Chair (should this run through ALAPTO?), Volunteer Chair, Grant Chair?
Make the QR code very visible at each events
Stephany updated, and got printed cards to distribute at back to school events
Trina to send out ALAPTO emails until opt-out form can be distributed to parents
Add to back to school packets - sent to both households of split families
Met in person 7/31/2023
Do we need a second coffee/drink dispenser?
Yes, we could use that
Coffee Wizards - reward coupons for those who exhibit the ALDO way in the drop off/pickup line? They could redeem at Fall Fest.
Bank: Removed Nicci, Rosemary debit card, notified the bank that Robert, Heather and Stephany will be needing access to checking and savings accounts (they will go in on their own to get added)
Sent all docs to Accountant to begin ALAPTO’s taxes
Finance: Chair Kristy Krautkramer
Treasurer's Report (vote)
ALAPTO total after extracurriculars and outstanding checks: $18,780.95
ALDO will share information with ELF chairs if donations are given on square
All addresses will be deleted before passing along info of families needed scholarship
Update from Trina regarding Family Donations to Aldo
Purchase one more coffee container - $136 on Amazon.
Aldo Merchandise - need a parent volunteer or staff member
Malik at Fresh Prints of Green Bay is the contact
Could order some and have for prizes
Can Student Council to run school store?
Aldo T shirts for the students
At least 100 for new students
Wait on size - order after next meeting
New student numbers: 18-4K, 45-K, 20-1st and 2nd, 25-3rd-5th
Could we collect old (too small) ALDO t-shirts at Back to School night?
ELF: Co - Chairs Rachel Landowski & Tiffany Werner
Pick the raffle winners
Basket items: 2 baskets
Laundry Basket, tickets for Fall Fest, Beanie
K-4 ELF Letter 2023-2024 (reviewed content)
5th-8th Grade Combined ELF Letter 2023-2024 (reviewed content)
Letters to be passed out at back to school night, and back to school packets (bright colored paper)
We need the 22-23 Annual Report (Kelsey?)
Events: Chair Rosemary Kennedy
Board volunteer sign up for ALAPTO Tables
Heather to be present at all events in the morning
4K/Kinder Camp table (Aug 14-16)
Middle School Matters (Aug 15-16)
Middle School Parents Mtg (Aug 14, 6pm)
Open House (Aug 30th 3-5 pm)
Include Intro to ALAPTO
Merch to be sold - beanies, pop sockets
Business card drop, with paper forms too
Create business tree from cards to spread the word of family businesses
Communication: Chair Evie Saharsky
Updated website board members - need photos/bio for Heather, Rachel, Robert, Rosemary, Stephany, Tiffany. Need addt’l bios for anyone else that wants to add anything. Took grades off of kids' names.
Updated website alt text and accessibility issues (low visibility stuff needed more contrast, etc).
Do we have a 22-23 financial report to replace the 21-22?
The family businesses page was not published - what’s the story with that?
Family Business Website - found, but it was archived
To be updated after pool party and collection of business cards
Should we put board member’s contact info to email them on their photo?
Scholarship application form on website is outdated. Do we have a more up-to-date one? Do we want to do any sort of online form as an option as well?
Amazon Smile program has ended so we should remove that from the fundraising. There are other programs similar that could be added. Also, I think it’d be a good idea to link people to the donation site there.
remove AMAZON smile, add Box Tops
Embed staff appreciation google spreadsheet, info will carry over when staff updates their favorite things
Was able to get ahold of the Facebook page!
Posted about Fundraising Chair position, Pool Party, ELF Raffle on Instagram and Facebook.
Appears that posting Thursday afternoons gets the most engagement with social media (per the Meta content engagement data). Can schedule posts via the Facebook business page for both Instagram and Facebook.
Add additional board members as admin for FB page / Website
Becky added as Facebook/Website admin
Rosemary to use Canva account - main login
Fundraising: Chair TBD
Read A Thon is a go- Trina will talk with staff and set a date for November
Smart Cow is scheduled for Dec 5th
Luna- Kristy will contact
Zambaldi- booking into November- choose a Wednesday in November - 8th or 15th
Teresa Adler to present to ALAPTO at a board meeting
Rosemary & Evie to contact
Topics: sustainability over time, make goals for the future, plan smarter
Post for a box tops coordinator - Cheryl Treague?
Create posts, monitor account, no in person meetings required!
Staff Appreciation: Chair Kristen Hanson
Kristen contacts staff to know when there is food/appreciation
Checked in with members from last year. One member is leaving because she is moving to a different school district. One member is staying. One member left to chair a committee. Down to myself and two members. Hopefully a couple people can be assigned to this committee once we have new volunteers sign up at the start of the school year.
We plan on having goodies on the first teacher work day on Aug. 28th
I will contact the new FACE teacher to make sure we can use the room.
We will start the Teacher Wish Tree at the start of the school year.
We will meet as a committee in September (once I have a few new volunteers) to plan our year based on what we completed last year.
Diversity & Inclusion: Chair Monet Bastia
Teacher Reps: Ryan Bartel and Bridget McCann
Shelving for basement to be ordered via Trina
Need to be measured to fit totes - more guidance needed
Consolidate ALAPTO stuff - file cabinet, storage room - set a date/time?
Shelving for basement
Virtual Option for our meetings (update)
We can welcome any virtual member attending through technology at school
Family Businesses at Aldo (tree in entryway)
Found old tree to use for this
Goals for ALAPTO this year
Tuesday September 12, 2023 6:00p.m.
Kristy- move proposed changes to bottom of bylaws
contact Emilie for ALDO t-shirts for new students
Send Evie updated ELF scholarship form
Tina - make Laundry Baskets for raffle
Evie - update Google form for volunteers, remove excess board positions, be more specific in our ask
Remove old link to apparel store and link to FreshPrints
Update What is ALAPTO document for back to school packets
Update mobile version of ALAPTO site
Becky - email superintendent about Pool Party
Kristy- Reach out to Emilie for Aldo Tshirts
Kristy reach out to Tiffany and Rachel about ELF raffle and baskets
All - Sign up for ALAPTO Table for 4k/Kinder Camp/Middle School Matters - link under Events in Agenda above
Kristy- cash box for open house
Kristy- price for pop sockets to order
Robert - bring handmade wooden 6-pack carriers for giveaways
Teacher reps: Aldo Staff Fav Things update, Amazon wishlists, Staff allergies/ food sensitivities to Kristen
Rosemary - measure totes and basement for shelving units